Spazio 17

Some people eat ice cream, some bite their nails or hammer tires, and some organize everything that can be organized. I am one of the latter. Everyone works and leaves things messy. Generally, as long as the mess doesn’t become a burden, everything is fine. Then there always comes a time when we can no longer stand what we’ve neglected in the name of work, and we feel the need to clean up and put everything back in order. That feeling of “resetting” the mess is literally a source of pleasure. If it’s true that an organized and orderly mind produces order and organization, the opposite is also true. Keeping an organized office is crucial for productivity and well-being. Here are some practical tips to help you master office organization:

1. Regular Decluttering Yes, start decluttering your workspace. We can find an English term for everything. Getting rid of the superfluous and unnecessary is the new frontier of well-being. Remove unnecessary items from your desk, drawers, shelves, and the most unexpected places. Keep only what you need daily. This not only creates a cleaner space but also reduces distractions and fosters feelings, linked to emotional associations, of letting go of the past.
2. Use Storage Solutions: Storage solutions like filing cabinets, shelves, and desk organizers are ideal for helping you keep things around you tidy. Use labeled folders for documents and keep supplies in designated areas. This makes it easier to quickly find what you need. How about a label maker to have all labels on files and folders printed uniformly?
3. Digital Organization: Organize your digital files as you do with physical ones. Create folders for different projects and regularly back up important data. Use cloud storage for easy access and sharing. Remember, it’s important to create simple-to-remember folder structures. Too many nested folders make it hard to remember where we put our precious files, leading to confusion and frequent revisions of our digital spaces.
4. Schedule and Note: Use a planner or digital calendar to prioritize tasks. Break down larger projects into smaller, manageable tasks and set deadlines. This helps a lot in not fearing to miss out on something and reduces the feeling of being overwhelmed. Have you ever spent a whole day wondering, “What am I forgetting?” The day you realize you forgot your wife’s birthday, you’ll understand how important it is to maintain peace among people.
5. Keep a Clean Desk: At the end of each day, spend a few minutes tidying up your desk. Put away scattered papers, clean your workspace, and prepare for the next day. A clean desk can improve your mood and productivity.
6. Ergonomic Setup: Ensure your office setup is ergonomic. Adjust your chair, desk, and monitor to a comfortable height. This not only improves your posture but also increases overall work efficiency. Choose a spacious desk and invest in a comfortable chair. You won’t regret it.
7. Time Management Tools: On the subject of “Time,” I have my own views. However, it certainly helps to use time management tools like to-do lists, timers, and productivity apps. These tools can help you stay focused and ensure effective use of time.
8. Personalize Your Space: Personalize your workspace with photos, plants, or artwork. A personalized space can make you feel more comfortable and motivated. Be careful not to fill it with distractions like strange objects that constantly move. The office is like the kitchen at home; when choosing furniture or its arrangement, remember that you’ll be looking at it for many years before you can change everything again.

These tips are not the exclusive solution to working better, but they do help you avoid distractions that draw your attention away, wasting precious time. Research shows that every time we get distracted for several minutes from work, it takes an average of 23 minutes to return to a productive state of concentration.

So, create a more organized office and maintain order; by bringing well-being to your work environment, you’ll foster greater productivity and a more pleasant work experience. Happy organizing!